MAASFEP Presenter Information

Dynamic speakers and presenters interested in leading breakout sessions and seminars at MAASFEP are invited to participate in the only statewide conference dedicated to promoting the effective implementation of the No Child Left Behind Act in our schools.

Every year MAASFEP offers learning opportunities at its conferences for administrators, teachers, and paraprofessionals. MAASFEP is particularly interested in sessions about program development for administrators as well as classroom strategies in reading and math for struggling students. At fall conferences, MAASFEP offers breakout sessions that are not slanted toward any one publisher or product, and sales pitches cannot be part of any presentation. Exhibitors are welcome to submit proposals for our spring conferences.

MAASFEP recognizes the contribution of presenters to the success of its conferences. To facilitate the needs of our presenters, MAASFEP has established policies in the areas listed below.

Proposal Submission
All presenters are required to complete a Call for Presenters (CFP) and submit it to the Conference Chair. Completing this CFP allows the conference planners to determine whether your presentation will match the needs of the attendees. It also allows the planners to create a balanced schedule of opportunities during each breakout session.

Travel/Mileage
MAASFEP will reimburse presenters of breakout sessions for their actual mileage in travel from home/work to the conference site. The reimbursement is according to the current IRS-established rate. If the presenter plans on attending the conference as a registered attendee representing his/her school district, that district will assume travel costs. MAASFEP does not reimburse for transportation modes (e.g., air fare, car rental) unless established in contract by the Conference Chair. Exhibitors who are presenting at the spring conference are not reimbursed for travel/mileage.

Conference Registration Fees
Presenters who are solely attending the conference for the purpose of presentation may attend other breakout sessions on the day of their presentation at no cost. Presenters who are attending the entire conference are required to pay the full registration fee.

Substitute Reimbursement
For presenters who are teachers and require a substitute during their classroom absence, MAASFEP will reimburse the teacher or school district the equivalent of the substitute teacher's daily rate. Teachers who require this reimbursement should provide the Conference Chair with some documentation of the substitute reimbursement necessary as well as the receiver (teacher vs. school district).

Lodging
MAASFEP reimburses presenters for their lodging costs only when the presenter is required to present on both days of the conference. Typically, lodging reimbursement is not covered by MAASFEP. If the presenter plans on attending the conference as a registered attendee representing his/her school district, that district will assume lodging costs. MAASFEP does not reimburse for lodging unless established in contract by the Conference Chair. Exhibitors who are presenting at the spring conference are not reimbursed for lodging.

Meals
MAASFEP provides presenters a noon meal the day of their presentation. MAASFEP does not reimburse presenters for any other meals in conjunction to their presentation.

Preparation & Copy Stipend
The MAASFEP Executive Board has approved a $50 stipend for preparation time and hand-out copy expenses incurred beyond what is provided for by MAASFEP. This stipend applies to a presentation (regardless of the number of presenters involved) for the conference (regardless of the number of repeated presentations made). To receive this stipend, the lead contact person must confirm that the Conference Chair or President has received the Presenter Contract (found at the end of this guide). Stipends will be distributed at the end of the presenter's final session. Exhibitors at the spring conference and employees of the Department of Education are not eligible for this stipend.

Exhibitor Participation
Exhibitors or publishing representatives are welcome to submit proposals for the spring conference. Exhibitors or publishing representatives must complete a CFP (as indicated above). Because of MAASFEP's co-sponsorship of the fall conference with the Minnesota Department of Education, exhibitors or publishing representatives cannot present at that conference. Exhibitors or publishing representatives are not eligible for any of the reimbursements listed in this guide.

Exhibitors or publishing representatives may make mention of their products during their presentations, however, they should use care not to deliver a sales presentation as attendees are commonly practitioners searching out effective classroom strategies. Many do not make budget and/or curriculum decisions for their school districts. Vendor or publishing representative presentations will be clearly noted in the spring session descriptions.

Presenter Forms - the following forms are in Microsoft Word:

Call for Presenters (CFP) - Use the Call for Presenters form to submit a presentation proposal. Includes contract information and technical or logistical requests.
Presenter Expense Reimbursement - (MS Word)

MAASFEP Conference Facilitator

Kathy Hand
8641 Riverview Lane
Brooklyn Park, MN 55444

Phone: 763-566-6079
Fax: 763-566-2799